Winter Event Registration

Sparkle Frosty Frolic & Flavors Frosty Frolic

Outdoor downtown soirees celebrating local food with fire pits, tunes, and tasty treats.

The Sparkle edition will also feature gifts for giving from local makers and a personal items collection to benefit Freeport Community Services.

Dates:

  • Saturday, December 10, 2022 (severe weather date: Sunday, December 11, 2022)
  • Saturday, February 11, 2023 (severe weather date: Sunday, February 12, 2023)

Time:

  • 11 am – 6 pm

Location:

  • Freeport Historical Society Harrington House Courtyard and Parking Lot, 45 Main St., Freeport

Fee:

  • Food Truck: $75
  • 10 X 10 Pop-Up or Cart: $50
  • Booth fees are waived for Visit Freeport members who are using space for giveaways, tastings, etc.

Please do not send payment until you have been accepted. Once accepted, you will receive payment instructions.

Before submitting an application, please review the rules & regulations outlined below. If you cannot meet any of the conditions or expectations here, please do not apply.  Any questions about the application process or town permits, may be emailed to [email protected]

  • Visit Freeport will provide the marketing, music, seating, heaters, fire features, restrooms, snow removal and salt/sand as needed.
  • Frosty Frolics are free and open to the public. Parking is free and plentiful. The site is in the heart of downtown. We will host a minimum of 5 and a maximum of 8-10 food trucks/vendors – and curate the final line-up to ensure variety!
  • Visit Freeport will be using our Freeport Foodie Lotto game as an attendance driver for the Flavors edition. In this game launched in 2020, participants earn entries by collecting stamps from participating food retailers & restaurants. Grand prize is $1000 cash! Each vendor will be provided with game pieces and instructions upon arrival.
  • Food trucks & trailers must obtain a permit required by the Town of Freeport. Visit Freeport staff will assist with the application process but fee and permitting are the responsibility of the participant. Town of Freeport Permit Information & Forms
  • Food trucks & trailers must be self-contained and use only whisper-quiet generators. Because it is winter, you may run your engine as needed.
  • Pop-up and cart spaces are also available in the parking lot and in the courtyard. For the Sparkle edition we will focus on additional foods as well as locally made gifts. For the Flavors edition, only food related products will be accepted.
  • Pop-ups must supply all their own fixtures. Tents are not required, but if used must be outfitted with appropriate weights. Limited power may be available but must be requested at the time of application.
  • You must provide trash cans for customer waste. You must be prepared to pack out this garbage and any trash from your food truck operation.
  • Public WiFi is not readily available and cellular coverage varies greatly by carrier and location within Freeport. We recommend that you bring any devices to the location in advance to test your signal strength and reliability.
  • All exhibitors are required to comply with any local, state or federal tax or licensing requirements that apply to their business.
  • The use of illegal drugs is not permitted. Smoking and vaping is also not permitted within the event area, if you must smoke or vape please exit the show area and allow at least 20 feet from any nearby business.
  • Deadline for payment will be 14 days after acceptance. No refunds after this date.
  • Refunds are not issued to those not satisfied with location or sales.
  • Visit Freeport staff will review the weather forecast on Friday mornings and make any decisions about using the severe weather date by noon. No refunds are provided for inclement weather.

 

Flavor of Freeport Dance Party with Motor Booty Affair –
APPLICATIONS CLOSED: DANCE PARTY FOOD TRUCK SPACES FULL

Everyone’s favorite funkadelic dance party with Motor Booty Affair is getting a new twist for its 2022 post pandemic reboot – Food Trucks! Participating trucks will have exclusive access to 450 ticketed dance party guest’s empty stomachs. The event sells out every year and has been on hiatus since 2020. The dance party takes place inside the Hilton Garden Inn’s ballroom. There are both indoor and outdoor bars with the live music also playing in the courtyard. LIMITED TO ONLY THREE FOOD TRUCKS!

Dates:

  • Saturday, February 18, 2023

Time:

  • 5 pm – 9 pm

Location:

  • Hilton Garden Inn Freeport Downtown, Park Street, Freeport

Fee:

  • $100

Please do not send payment until you have been accepted. Once accepted, you will receive payment instructions.

Before submitting an application, please review the rules & regulations outlined below. If you cannot meet any of the conditions or expectations here, please do not apply.  Any questions about the application process or town permits, may be emailed to [email protected]om

  • Visit Freeport and/or the Hilton Garden Inn will provide the marketing, music, seating, heaters, fire features, restrooms, snow removal and salt/sand as needed.
  • Limited to three food trucks. Applications will be reviewed for variety before acceptances are sent.
  • Food trucks will be parked on the circle entrance drive with a roped area for service to only ticketed guests.
  • Food trucks & trailers must obtain a permit required by the Town of Freeport. Visit Freeport staff will assist with the application process but fee and permitting are the responsibility of the participant. Town of Freeport Permit Information & Forms
  • Food trucks & trailers must be self-contained and use only whisper-quiet generators. Because it is winter, you may run your engine as needed.
  • No beverages may be sold by Food Trucks at this event. All bar service is provided by the Hilton Garden Inn.
  • You must provide trash cans for customer waste. You must be prepared to pack out this garbage and any trash from your food truck operation.
  • Public WiFi is not readily available and cellular coverage varies greatly by carrier and location within Freeport. We recommend that you bring any devices to the location in advance to test your signal strength and reliability.
  • All exhibitors are required to comply with any local, state or federal tax or licensing requirements that apply to their business.
  • Deadline for payment will be 14 days after acceptance. No refunds after this date.
  • Refunds are not issued to those not satisfied with location or sales. No refunds are provided for inclement weather.

Winter Events Registration

  • No Dashes
  • Input the URL for your website, if you have one. It will look like this: https://www.visitfreeport.com/
  • Input a link to your Instagram Profile, if you have one. It will look like this: https://www.instagram.com/visitfreeport/
  • Input a link to your Facebook Page, if you have one. It will look like this: https://www.facebook.com/FreeportMaine
  • Upload up to three images for us to use in marketing the event. If you have trouble uploading images, you may email them to [email protected] Files should be .jpg and less than 3MB each.
    Drop files here or
    Accepted file types: jpg, gif, png, jpeg, Max. file size: 3 MB, Max. files: 3.
    • Please use this space to provide a short description of your business. Include some information about what customers can expect from your food truck, cart or pop-up. We will use this for marketing purposes.
    • Participation is not guaranteed until we confirm with you via email.