Freeport Fall Festival Vendor Application

2021 APPLICATIONS WILL BE ACCEPTED STARTING JANUARY 1, 2021.

The Freeport Fall Festival is a juried show for artists & makers only. Direct sales lines are prohibited.

The first jury will take place in early March. All applications received prior to February 28, 2021 will be reviewed in the first jury. After March 1, applications will be reviewed in monthly juries as space allows.

The 2020 Freeport Fall Festival was cancelled due to COVID-19. While we hope that the 2021 Festival will be held with few modifications, we will be watching State of Maine and CDC recommendations closely and make any decisions about activities with public health as our number one concern.

If you were accepted into the 2020 Freeport Fall Festival, do not use this form. Please use the reservation link that was emailed to you directly which guarantees you a space in the 2021 Festival.

  • October 1-3, 2021
  • Friday: 12 p.m. – 6 p.m.
  • Saturday: 10 a.m. – 6 p.m.
  • Sunday: 10 a.m. – 4 p.m.
  • L.L.Bean Arts & Crafts Vendors: $250
  • L.L.Bean Maine Fare or Bath & Body Vendors: $200
  • Key Bank and Freeport Town Hall Vendors: $125

DEADLINE FOR PAYMENT: In order to ensure an accurate event brochure, the deadline for payment will be July 31, 2021. If payment has not been received by this date, your space will be forfeited to a person on the waiting list. If you are accepted into the show after July 31, 2021 you will have two weeks to submit payment to secure your space.

Once accepted, you will receive payment instructions. 

Rules & Regulations

Visit Freeport’s 22nd Annual Freeport Fall Festival Rules and Regulations

The show will be held 10/1/21 – 10/3/21 unless steady rains are predicted. The show will then be moved to the nicer of the three days, dependent upon forecast. On Thursday, September 30, the weather call will be made in the early a.m. and all participants will be notified of any change. No refunds are provided for inclement weather. 

Booth Information:
  1. ARTISTS & MAKERS ONLY. No direct sales lines permitted.
  2. Returning vendors are not automatically accepted in future shows. The courtesy with which returning vendors treat staff, volunteers, fellow vendors and festival attendees will be factored into the final decision.
  3. All applications will be evaluated by the event jury. To ensure a diverse and competitive art festival we will allocate a certain number of spaces for different categories.
  4. Duplication of products offered by brick & mortar stores in Freeport will likely result in instant disqualification.
  5. Please send in any space & electricity requests with your application. Please note we cannot guarantee requested spaces.
  6. Refunds are not issued to artists not satisfied with location or sales. Booth assignments will not be confirmed until August 2020. 
  7. 12 x 12 booth space – For consistency of the show, 10 x 10 pop-up tents are required for all artists.
  8. Many areas of the show are on pavement or surfaces where tent stakes are not practical or permitted. You must provide weights in the event of strong winds.
  9. One exhibitor per booth, no sharing. A limited number of double booths are available. Please note that you would like a double booth when you apply.
  10. Some vendors on the L.L.Bean campus will be invited to set-up on Thursday afternoon from 4pm – 6pm. You will receive information about when you may load-in in August with your booth assignment. For most exhibitors, set-up time begins at 8am on Friday (no earlier please) and ends at 11:30am. PLEASE UNLOAD YOUR CAR AND REMOVE FROM SHOW AREA AS QUICKLY AS POSSIBLE. Cars must be moved from the festival area by 11:30am (no later). If your booth location is in a “traveled way” you may be asked to hold back your setup to allow for vehicle movement and unloading of adjacent exhibitors. Artist or an agent of the artist must attend exhibit space at all times. Breakdown on Sunday is to begin no earlier than 4:00pm – those who break down earlier will not be allowed back.   
  11. Security is provided overnight for those who choose to leave their booths up. For peace of mind, we recommend taking any valuable or sentimental items with you when you leave. Visit Freeport, L.L.Bean, Key Bank, and landowners are not responsible for any theft or damage.
  12. Electricity is only available at L.L.Bean and is very limited. Each vendor assigned to a space with electrical service is limited to no more than 15 amps. You must verify that this meets your needs. No additional accommodations are available.
  13. Free Underground Parking is available at the Freeport Village Station across the street from L.L.Bean. Additional parking, including for large trailers, is located at the Freeport High School off Holbrook Street. We recommend parking off-site so your customers may find convenient parking. Parking is not assigned because spaces are easily found in the morning.
  14. Please do not send payment until you have been accepted into the show. 
  15. Cancellation Policy: 50% Refund before July 31, 2021; No refunds after this date
  16. Vendor Insurance Coverage: All vendors participating in the Freeport Fall Festival are required to have insurance coverage no less than $1M and must supply a copy of their Certificate of Insurance in advance of the festival. Vendors on the L.L.Bean campus are required to have $2M in coverage. For inexpensive, per-event event coverage, please visit https://www.actinsurance.com
  17. It is likely that there will be additional guidance from the State of Maine and CDC regarding SPECIAL EVENTS AND FESTIVALS and COVID-19. Any recommendations or requirements in effect at the time of the Festival will be enforced by Visit Freeport. This includes, but is not limited to, masking for participants and vendors, hand sanitizer stations, social distancing, etc.
Food Exhibitors:
  1. Our mission is to support Maine food producers and promote them to the thousands of people that visit Freeport. To register for the Fall Festival, we ask that all food offered by vendors be Maine-made by the vendor.
  2. Vendors selling foods to be consumed at the festival and which are located at L.L.Bean will be required to sign and return a food safety agreement supplied by L.L.Bean.
  3. A limited number of food trucks & trailers are accepted into the show each year. Owners of these businesses should make themselves familiar with the additional permits required by the Town of Freeport. Visit Freeport staff will assist with the application process but all additional fees and permitting are the responsibility of the exhibitor.
  4. Due to the close proximity of artisan booths and for the comfort of our visitors: food trucks & trailers must be self-contained and use only whisper-quiet generators. Your vehicle’s engine must be turned off during the event. Trailers must be dropped in their assigned location and the towing vehicle parked outside of the event area.
  5. It is likely that there will be additional guidance from the State of Maine and CDC regarding Food Service and COVID-19. Any recommendations or requirements in effect at the time of the Festival will be enforced by Visit Freeport.

What to expect after applying. 

Be sure to fully complete the application. The Freeport Fall Festival is highly competitive and incomplete applications are generally dismissed immediately.

You will receive an email notification when your application has been submitted.

The first notifications will be emailed on or around March 15, 2021.

Those applying later will be notified by the end of the first week of the Month following application. For example, if you apply on March 22, your notification will be emailed around April 7.

Register Now!

The Application period is now open. All applications received by February 28, 2021 will be considered in the first round of jury selection in early March. Those received after the end of February will be processed in monthly juries as space allows.

Fall Festival Registration

  • No Dashes
  • Do not use this form if you were juried into the 2020 Freeport Fall Festival. Use the dedicated link that was directly emailed to you or contact [email protected] for more information.
  • Please select the category that best describes your booth.
  • Not Guaranteed
  • i.e. "Next to, near, corner, double booth, etc" - Not Guaranteed
  • Not Guaranteed. Not Available at Key Bank or West & Main.
  • Three images of your work are required. Applications without images are considered incomplete. If you have trouble uploading images, you may email them to [email protected] Files should be .jpg and less than 3MB each.
    Drop files here or
    Accepted file types: jpg.
  • Please use this space to provide background information about yourself, your products and other content to be used in considering your application. This same content will be used in your website listing should you be juried into the Freeport Fall Festival.

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