Ocean Health & Education

Visit Freeport invites Maine non-profits and government agencies to exhibit and promote the work they do on ocean health & education.

2022 Festival Non-Profit & Government Exhibitors Schedule:

  • Saturday, June 25, 10 a.m. – 6 p.m.
  • Sunday, June 26, 10 a.m. – 4 p.m.

Location:

  • L.L.Bean, Main Entrance/Boot Patio

2022 Booth Fees:

  • FREE. The planning committee requests that you donate a prize for the shucking competition. This can be a membership to your organization, hat, t-shirt or other branded swag, a gift certificate for your shop, or anything else that works for you.

Before submitting an application, please review the rules & regulations outlined below. If you cannot meet any of the conditions or expectations here, please do not apply. Any questions about the application process or being an exhibitor at The Maine Oyster Festival, may be emailed to [email protected]

Exhibitor Rules:

  • Only non-profits and government agencies working in Maine on ocean health, ocean education or related topics may exhibit. If you are not sure if your organization is a good fit for the Festival, email [email protected]
  • Space is limited and will be allocated in order of application. Specific booth assignments will not be confirmed until after the April 1 payment deadline.
  • Each participating organization will have a web listing including your logo, photos, description, and links to your website and social media accounts. Each organization will also be highlighted on Visit Freeport and The Maine Oyster Festival social media accounts.
  • Each booth is 12′ x 12′. In some locations there may be larger aisles between booths but in many cases you may have neighbors on three sides.
  • 10′ x 10′ pop-up tents are required for all exhibitors. Any color tent is acceptable. The Town of Freeport requires that all tents have a fireproof rating. Most have a small tag stating they comply with CA fire codes. Any professional tent will be fine, some very inexpensive shade structures do not meet town code and are therefore not permitted.
  • Booths will be located on hard surfaces. You must provide weights.
  • Electricity is not available.
  • A representative must attend exhibit space at all times.
  • All booth fixtures are the responsibility of the exhibitor.
  • There is no central location for trash generated by your booth. Exhibitors must be prepared to pack out everything they bring in.
  • Public WiFi is not readily available and cellular coverage varies greatly by carrier and location within Freeport. We recommend that you bring any devices to your exact booth location in advance to test your signal strength and reliability.
  • You may sell memberships, products with your logo, items from your gift shops, etc.
  • We also highly encourage you to offer an activity, game or other interactive element to engage visitors at your booth.
  • We have additional dedicated spaces for kid’s crafts. If you are interested in hosting one throughout the weekend please contact Margaret before you apply for exhibitor space. An honorarium may be available depending upon the scope of your craft activity.
  • L.L.Bean prohibits games of chance (raffles, etc), direct solicitation of donations, or collecting contact information from Festival goers (for instance, sign-ups for email newsletters.) This does not include collecting what is required in the course of a sale or transaction.
  • DEADLINE: In order to ensure an accurate event brochure, the deadline for sign-up is April 1, 2022.
  • Set-up time begins at 7am on Saturday.
  • Breakdown on Sunday is to begin no earlier than 4pm – those who break down earlier will not be invited back.
  • Visit Freeport contracts with a private company to provide overnight security on Saturday night. For peace of mind, we recommend taking any valuable or sentimental items with you when you leave each day. Visit Freeport and L.L.Bean are not responsible for any theft or damage.
  • Free Underground Parking is available at the Freeport Village Station across the street from L.L.Bean. Additional parking, including for large trailers, is located at the Freeport High School off Holbrook Street. We recommend parking off-site so your customers may find convenient parking. Parking is not assigned because spaces are easily found in the morning.
  • Exhibitor Insurance Coverage: All exhibitors participating in The Maine Oyster Festival are required to have insurance coverage no less than $2M and must supply a copy of their Certificate of Insurance in advance of the festival. For inexpensive, per-event event coverage, please visit https://www.actinsurance.com
  • It is likely that there will be additional guidance from the State of Maine and CDC regarding SPECIAL EVENTS AND FESTIVALS and COVID-19. Any recommendations or requirements in effect at the time of the Festival will be enforced by Visit Freeport. This includes, but is not limited to, masking for participants and exhibitors, hand sanitizer stations, social distancing, etc.

Complete the short application below to get started. Please contact Margaret Hoffman with questions via email or 207-865-1212 ext 3.

The Maine Oyster Festival Exhibitor Application

  • No Dashes
  • Input the URL for your website, if you have one. It will look like this: https://www.visitfreeport.com/
  • Input a link to your Instagram Profile, if you have one. It will look like this: https://www.instagram.com/visitfreeport/
  • Input a link to your Facebook Page, if you have one. It will look like this: https://www.facebook.com/FreeportMaine
  • Please upload your logo. You may also upload two additional images representing your organization to be featured along with your web listing and on social media. If you have trouble uploading images, you may email them to [email protected] Files should be .jpg, .png, or .gifs and less than 3MB each.
    Drop files here or
    Accepted file types: jpg, png, gif.
  • Please use this space to provide a statement about the work of your organization. This will be used in your website listing.