Vendors

Visit Freeport invites makers of Maine-made products used in serving or preparing oysters as well as products made from oyster shells, or other industry by-products, to apply to be vendors. Food trucks, mobile shuckers & catering operators should also use this form.

2023 Festival Vendor Schedule:

  • Saturday, June 24, 10 a.m. – 6 p.m.
  • Sunday, June 25, 10 a.m. – 4 p.m.

Locations: L.L.Bean parking lots & other adjacent areas

2023 Booth Fee: $175

Please do not send payment until you have been accepted. Once accepted, you will receive payment instructions.

We also are contracting with mobile shuckers, licensed caterers and independent food service professionals to handle the service of shucked oysters for farms not able to serve for themselves due to licensing requirements. If interested, please review the terms below before applying. 

Before submitting an application, please review the rules & regulations outlined below. If you cannot meet any of the conditions or expectations here, please do not apply. Any questions about the application process or being a vendor at The Maine Oyster Festival, may be emailed to [email protected]

MAKERS:

  • Only applications from makers of Maine-made products used in serving or preparing oysters as well as products made from oyster shells, or other industry by-products, will be considered. This is not a craft fair. Vendors are meant to compliment the oysters being served by sea farms and to enhance the public’s experience with Maine oysters.
  • Manufacturers of other marine-related products not meeting the criteria for vendors, might consider becoming a sponsor of The Maine Oyster Festival. Some levels include booth space.
  • All applications will be evaluated by members of the event committee.
  • Three photos of your work must accompany your application. These photos and the narrative description of your products on your application are the primary materials used in the jury process. Please take your time and be sure to highlight what makes you or your work special.
  • Each participating maker will have a web listing including your photos, description, and links to your website and social media accounts. Each maker will also be highlighted on Visit Freeport and The Maine Oyster Festival social media accounts.
  • If accepted, you may only display and sell products you make or manufacture and that are representative of those in your application materials.
  • Duplication of products offered by brick & mortar stores in Freeport will likely result in instant disqualification. If you have a specific concern about this, feel free to email or call before you complete the application.
  • Specific booth assignments will not be confirmed until after the payment deadline.
  • Each booth is 12′ x 12′. In some locations there may be larger aisles between booths but in many cases, you may have neighbors on three sides.
  • White 10′ x 10′ pop-up tents are required for all exhibitors. The Town of Freeport requires that all tents have a fireproof rating. Most have a small tag stating they comply with CA fire codes. Any professional tent will be fine, some very inexpensive shade structures do not meet town code and are therefore not permitted.
  • Vendors will be located on hard surfaces. You must provide weights. We recommend 40 lbs per corner.
  • Very limited electricity is available and must be requested at the time of application.
  • Maker or an agent of the maker must attend exhibit space at all times. Although event staff and volunteers will try to provide coverage for restroom breaks this is not always possible.
  • There is no central location for trash generated by your booth. Vendors must be prepared to pack out everything they bring in.
  • Public WiFi is not readily available and cellular coverage varies greatly by carrier and location within Freeport. We recommend that you bring any devices to your exact booth location in advance to test your signal strength and reliability.
  • L.L.Bean prohibits games of chance (raffles, etc), direct solicitation of donations, or collecting contact information from Festival goers (for instance, sign ups for email newsletters.) This does not include collecting what is required in the course of a sale or transaction.
  • Please do not send payment until you have been accepted. Once accepted, you will receive payment instructions.
  • DEADLINE FOR PAYMENT: In order to ensure an accurate event brochure, the deadline for payment will be May 15, 2023. If payment has not been received by this date, your space will be forfeited to a person on the waiting list.
  • Cancellation Policy: 50% Refund before May 15, 2023; No refunds after this date
  • Refunds are not issued to exhibitors not satisfied with location or sales.
  • Festival is rain or shine. No refunds are provided for inclement weather.
  • Set-up time begins at 7am on Saturday.
  • Breakdown on Sunday is to begin no earlier than 4pm – those who break down earlier will not be allowed back.
  • Visit Freeport contracts with a private company to provide overnight security on Saturday night. For peace of mind, we recommend taking any valuable or sentimental items with you when you leave each day. Visit Freeport and L.L.Bean are not responsible for any theft or damage.
  • Free Underground Parking is available at the Freeport Village Station across the street from L.L.Bean. Additional parking, including for large trailers, is located at the Freeport High School off Holbrook Street. We recommend parking off-site so your customers may find convenient parking. Parking is not assigned because spaces are easily found in the morning.
  • Vendor Insurance Coverage: All vendors participating in The Maine Oyster Festival are required to have insurance coverage no less than $2M and must supply a copy of their Certificate of Insurance in advance of the festival. For inexpensive, per-event event coverage, please visit https://www.actinsurance.com
  • In the event that there is guidance from the State of Maine and CDC regarding SPECIAL EVENTS AND FESTIVALS and any infectious disease, any recommendations or requirements in effect at the time of the Festival will be enforced by Visit Freeport. This includes, but is not limited to, masking for participants and vendors, hand sanitizer stations, social distancing, etc.

FOOD TRUCKS: 

  • In the case of food trucks or trailers, one of the three photos required with your application must be the exterior of your vehicle. The other two should be of your food!
  • All applications will be evaluated by members of the event committee.
  • Each participating food truck will have a web listing including your photos, description, and links to your website and social media accounts. Each food truck will also be highlighted on Visit Freeport and The Maine Oyster Festival social media accounts.
  • Only participating sea farms and official festival mobile shuckers may serve raw oysters.
  • Vendors will be required to sign and return a food safety agreement supplied by L.L.Bean.
  • L.L.Bean prohibits games of chance (raffles, etc), direct solicitation of donations, or collecting contact information from Festival goers (for instance, sign ups for email newsletters.) This does not include collecting what is required in the course of a sale or transaction.
  • Public WiFi is not readily available and cellular coverage varies greatly by carrier and location within Freeport. We recommend that you bring any devices to your exact booth location in advance to test your signal strength and reliability.
  • A limited number of food trucks & trailers will be accepted. Owners of these businesses should make themselves familiar with the additional permits required by the Town of Freeport. Visit Freeport staff will assist with the application process but all additional fees and permitting are the responsibility of the exhibitor.
  • Food trucks & trailers must be self-contained and use only whisper-quiet generators. Your vehicle’s engine must be turned off during the event.
  • Trailers must be dropped in their assigned location and the towing vehicle parked outside of the event area.
  • We request that you only use service wares that are fully composable. There is no central location for trash generated by your booth. You must provide a trash bin, bags and a recycling bin. Vendors must be prepared to pack out everything they bring in except for oyster shells.
  • Please do not send payment until you have been accepted. Once accepted, you will receive payment instructions.
  • DEADLINE FOR PAYMENT: In order to ensure an accurate event brochure, the deadline for payment will be May 15, 2023. If payment has not been received by this date, your space will be forfeited to a person on the waiting list.
  • Cancellation Policy: 50% Refund before May 15, 2022; No refunds after this date
  • Refunds are not issued to exhibitors not satisfied with location or sales.
  • Festival is rain or shine. No refunds are provided for inclement weather.
  • Set-up time begins at 7am on Saturday.
  • Breakdown on Sunday is to begin no earlier than 4pm – those who break down earlier will not be allowed back.
  • Free Underground Parking is available at the Freeport Village Station across the street from L.L.Bean. Additional parking, including for large trailers, is located at the Freeport High School off Holbrook Street. We recommend parking off-site so your customers may find convenient parking. Parking is not assigned because spaces are easily found in the morning.
  • Vendor Insurance Coverage: All vendors participating in The Maine Oyster Festival are required to have insurance coverage no less than $2M and must supply a copy of their Certificate of Insurance in advance of the festival. For inexpensive, per-event event coverage, please visit https://www.actinsurance.com
  • In the event that there is guidance from the State of Maine and CDC regarding SPECIAL EVENTS AND FESTIVALS and any infectious disease, any recommendations or requirements in effect at the time of the Festival will be enforced by Visit Freeport. This includes, but is not limited to, masking for participants and vendors, hand sanitizer stations, social distancing, etc.

SHUCKERS:

The following set of terms have been put in place by Visit Freeport and The Maine Oyster Festival organizing committee to streamline the process by which we engage caterers, mobile shucking services, food trucks, and other mobile vendors who will be shucking raw oysters at the Festival. In 2022 at the inaugural festival, more than 33,000 oysters were served in just two days. We plan on having at least twice that many oysters available, and hope to have at least four times as many shuckers! 

PLEASE NOTE: 

      • Sea farms that own their own mobile shucking or catering businesses are EXEMPT from these terms and should instead register for the Festival as Sea Farms. 
      • Preference is given to those who commit to participate on both Saturday, June 24 from 10 am – 6 pm & Sunday, June 25 from 10 am – 4 pm.
      • Let me know if anyone from your business would like to be featured in The Big Shuck Sunday, June 25 at 11 a.m. Some of Maine’s fastest are going head-to-head with the winner of Saturday’s public contests for bragging rights and a fun award to display.
      • In order to ensure an accurate event brochure, the FINAL deadline to sign-up is May 15, 2023. 

Visit Freeport & The Maine Oyster Festival provide:

      • A free booth space at the Festival (value $175). 
      • A listing for your business on our website for almost a year until we start updating for 2024’s Festival and a listing in the festival brochure with your website address.
      • Oysters from participating farms, processed under DMR regulations by the Maine Family Sea Farm Collaborative. Delivered to your booth as needed. Oysters are held onsite in a reefer truck.  
      • Ticketing services and a vessel to collect redeemed tickets at your station. Tickets will be collected and tallied each day. Shuckers will be paid $0.50 for each raw oyster ticket collected. 
      • Ice, also delivered to your booth daily and as needed. 
      • Compostable plates, trays and picks for serving raw oysters.
      • Multiple, centrally-located and well-stocked condiment stations to be monitored by Festival staff & volunteers 
      • Power hook-up, if requested and available.
      • Overnight security.  
      • Trash, compost and recycling services for consumer waste including oyster shells.   
      • If you operate from a trailer or food truck which requires a permit from the Town of Freeport, Visit Freeport will pay the $50 fee or if you carry an annual permit with the Town of Freeport, we will reimburse you $50 of that cost. 
      • Payment will be made to shuckers within 7 days of the close of the Festival, faster if you are able to accept electronic payments. 
      • A confirmation including load in details will be provided to you.  

Shuckers agree to:

      • Hold a current EP-Mobile, EP-Mobile Stick Built, Catering or Temporary Event license from DHHS in good standing. 
      • Carry 2M in aggregate insurance and be able to provide a COI with Visit Freeport and the owners of the site you are assigned to as additional insured.
      • If a food truck or trailer, obtain required permit from the Town of Freeport.
      • Provide a W9 for tax purposes. 
      • Provide your own booth fixtures (tents, tables, etc) and tools. If you are using a tent, white is required. Limited power hook-ups are available. If using a generator, whisper-quiet is required. 
      • Agree to collect tickets from customers when shucking/serving raw oysters. Payment terms depend upon your staff collecting these tickets and turning them over for tallying each day. 
      • Agree to attend the morning sea farm & shuckers meeting at 9:30 before the Festival opens on Saturday & Sunday. 
      • You may sell any other food or non-alcoholic beverage products directly to consumers allowed by your licenses. You keep 100% of this revenue.  
      • Vendors will be required to sign and return a food safety agreement supplied by L.L.Bean.
      • Dispose of your own kitchen waste including packaging.
      • Compostable plates and utensils for serving any other food products.
      • All other supplies not otherwise indicated. 

If these terms are acceptable to you, please sign up using the form below.

Complete the short application below to get started. Please contact Margaret Hoffman with questions via email or 207-865-1212 ext 3.

The Maine Oyster Festival Vendor Application

  • No Dashes
  • Input the URL for your website, if you have one. It will look like this: https://www.visitfreeport.com/
  • Input a link to your Instagram Profile, if you have one. It will look like this: https://www.instagram.com/visitfreeport/
  • Input a link to your Facebook Page, if you have one. It will look like this: https://www.facebook.com/FreeportMaine
  • Three images of your work are required. If you are a food truck or mobile caterer/shucker, one photo should be of your set-up/vehicle. Applications without images are considered incomplete. If you have trouble uploading images, you may email them to [email protected] Files should be .jpg and less than 3MB each.
    Drop files here or
    Accepted file types: jpg, jpeg, png, gif.
  • Please use this space to provide background information about yourself, your products and other content to be used in considering your application. This same content will be used in your website listing should you be accepted to The Maine Oyster Festival.